Tips for Businesses to Increase Workflow Efficiency

The goal of every business owner, whether their company is small or large, is to increase revenue. Without it, your business will become stagnant and possibly fail. The good news is that with the right tools, resources, and a staff that’s motivated, you can achieve this easier than you may expect.

Take a Step Back

Time is something that’s necessary to keep the focus on bringing in new business. Unfortunately, many business owners feel the need to either handle all aspects of the business or micromanage those they entrust with various components. Taking a step back and allowing your qualified employees to perform their duties will allow you to stay on track. Another time-saver is outsourcing. It’s a common practice these days, and for very good reason: it works. For example, managed IT services provided by another company will keep your employees working by reducing downtime for unforeseen problems with software and programs.

Goals for the Company

Monthly meetings are essential. They provide a venue for you, as the business owner, to show in black and white the direction you want the business to go. They also let employees have a voice that they can use to offer suggestions. Since your employees deal directly with the customers, they bring something incredibly valuable to the table. Keeping an open mind and allowing your staff to participate in company meetings will make them feel that they are an important part of the business.


Working at a desk and sitting in front of a computer for 8 or more hours each day can sap the energy from your employees. This is true for many companies who know that productivity is at the highest level early in the day. Once mid-afternoon comes around, your staff is more likely to be less energized. Thankfully, there’s a solution. Implementing 15 minute breaks mid-morning and mid-afternoon will allow them to get up and move around and get their blood pumping. They will return with a clear head and renewed energy.

Prioritize and Complete Tasks

Trying to run your business with a singular focus or by spending all of your time on just one thing isn’t going to produce the results you want to achieve. Most often, there are several tasks to perform in a single day. Learning how to prioritize them is a great way to make the best use of your time. Not everyone is good at multitasking. In fact, having too many tasks to perform often causes everything to take longer to complete. Instead, delegate duties to qualified individuals. This way, all of the work is done on schedule.

The Employee Role

As a small business owner, you rely on every person under your employment. However, if an employee is unhappy with you they may not work as hard and start looking for new employment without notice. If you only have a staff of 5 or 6 people this can mean a reduction of 15 or 20 percent of the workforce. By assigning certain tasks to employees with an imposed deadline, you can identify the individual quickly and take steps to uncover the problem.


As a small business owner, money is always something that you must spend wisely. Older office equipment such as a printer without double-sided copy or color capabilities and outdated software programs will cost you in wasted time. However, acquiring new tools is often something not in your budget. Thankfully, you don’t have to replace everything at once. For example, you can upgrade the inefficient copier with a new high-tech model from a leasing company. This will allow you to save time and, if any repairs are needed, the company will service the machine at no additional cost.

Increasing workflow efficiency will help you stay the course and focus on bringing in new business

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